Tip #142: Archiving Projects Automatically with NuGenesis LMS in Empower Software

Welcome back to Get Empowered! In the last Empower tip-of-the-week post for Empower Chromatography Data Software, we learned how to delete a project in Empower (Tip #141).

In this week’s tip, we will learn how to archive Empower projects automatically using NuGenesis Laboratory Management System (LMS). The NuGenesis LMS Archive Agent can be configured to check your Empower projects periodically and if any of them have been inactive for a period, they will automatically be archived into the NuGenesis LMS database.

Let’s get started.

Step 1

From the NuGenesis Scientific Data Management System (SDMS) Service Configuration Console (SCC), stop the Archive Agent if it’s already running, then from the NuGenesis SDMS Administrator create a new File Data Project by selecting menu -> Actions -> Projects -> New (figure 1).

Figure 1 | NuGenesis SDMS Service Configuration Console

Step 2

Give your project a name and click ‘Next’. Check any settings to meet your business needs, then click ‘Finish’ (figure 2).

Figure 2 | Naming your Project

Step 3

Open the Properties of the project created in Step 2 by right-clicking on the project and select ‘Properties’ (figure 3).

Figure 3 | Open the Properties of the project created

Step 4

Navigate to the Templates tab, click ‘New’, select File Capture Template, and click ‘OK’ (figure 4).

Figure 4 | File Capture Template

Step 5

Fill in the Template Name field at the top, then click ‘Add’ at the bottom left corner (figure 5).

Figure 5 | Complete Template Name Field

Step 6

Some parameters, such as Remote DCOM Server, Product, and Path are going to be unique to your environment. Set the following parameters to values that address your specific business needs. In our case, we are going to have NuGenesis scan for inactive Empower projects once every day (figure 6).

• For Grouping: select Project Level.
• For Scan Frequency: set to 1 Day.
• For Archive Protocol: set to 1 Month After Project Modified.
• Optionally set a ‘Delete Protocol’ to automatically delete the project to free up space on your Empower server.

Associate the Tag Labels with the appropriate Tag Markers.

Figure 6 | Setting NuGenesis scan for inactive Empower projects

Step 7

Select the Advanced tab, then enter the Empower User and Password, and select your Empower Server. Optionally, check any projects that you do NOT want NuGenesis to automatically archive. Click OK, followed by Save & Exit (figure 7).

Figure 7 | Select projects to NOT automatically archive.

Step 8

Launch the NuGenesis SDMS SCC, select Archive Agent, click ‘Add’, then select the Project created in Step 2, and the Template created in Steps 4 – 6. Click ‘Create’. Click ‘Save’. Then start the Archive Agent (figure 8).

Figure 7 | Start the Archive Agent

The NuGenesis Archive Agent will now check your Empower projects every day to see if they’ve been inactive for a month, and if they have it will archive them into the NuGenesis database, and optionally delete them from Empower. This function can also be activated directly in Empower by enabling ‘Archive When Project Deleted’ in the NuGenesis SDMS Archive Properties of the Empower Configuration Manager, or by right-clicking on a project and selecting Manual Archive.

It’s that easy!

Final notes:  

• Your Empower user will need to have the appropriate privileges to backup, archive and restore projects.
• Your NuGenesis user will need to have the appropriate privileges to access and change SDMS Administrator and SCC.
• The SCC must be run as an administrator.

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Next week in Empower Tip #142 – Next week we will continue the discussion on Project Backup, Archival and Restoring Data in Empower Software (Part 4).

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